For many professionals, autumn may feel a long way off – but what about travel planning? With summer holidays still fresh in mind, or perhaps still to come, business travel planning isn’t always at the top of the agenda.
However, for travel managers, now is exactly the right time to start looking ahead.
There’s good reason for travel managers to be planning now. According to SiteMinder’s 2026 Hotel Booking Trends Report, global hotel demand is forecast to peak in September, with European bookings up almost 12% year-on-year. As business activity accelerates after the summer period, organisations that secure travel arrangements early are often better positioned to protect budgets, secure preferred options, and reduce last-minute booking pressure.
The good news is that a little travel planning now can make a big difference later.
Why autumn travel planning matters
When travel demand surges, availability can quickly become limited. Popular routes fill up, hotel options become restricted, and group bookings become more challenging to coordinate.
By beginning preparations now, travel managers can:
- Secure preferred travel options before demand peaks
- Access better value fares and rates
- Reduce the risk of last-minute booking pressures
- Build greater flexibility into travel plans
- Improve budget forecasting and spend control
Forward travel planning doesn’t just save money. It also creates a smoother experience for travellers and reduces the administrative burden on internal teams.
Key areas to review now
Start thinking about 2027 events
Major conferences, exhibitions, and annual company events often require travel planning well in advance. Early discussions can help identify accommodation requirements, transport needs, and potential budget considerations before availability becomes constrained.
Map out upcoming group travel
Group travel presents unique challenges, from coordinating schedules to managing room allocations and transportation logistics.
Securing space early can provide greater choice and help avoid the complications that often arise when booking larger groups during peak demand periods.
Review multiple hotel room requirements
If your organisation anticipates project teams, event attendees, or regular traveller groups needing accommodation, now is a good opportunity to assess future room requirements.
Early bookings and travel planning can often provide access to better rates and a wider choice of properties, particularly in high-demand cities.
Book ahead for better value
While flexibility remains important, many organisations can benefit from identifying travel that can be booked in advance.
Monitoring fare trends and securing reservations early where appropriate can help maximise travel budgets and reduce exposure to price increases as autumn approaches.
Travel planning for the rest of 2026
The final quarter of the year often arrives faster than expected. Client meetings, internal events, training programmes, and project travel can quickly fill diaries.
Taking a strategic view of anticipated travel requirements and some mindful travel planning now can help ensure your programme remains efficient, cost-effective, and aligned with business priorities.
Take a more strategic approach to travel
Successful travel management is about much more than booking flights and hotels. It involves anticipating demand, understanding travel patterns, and making informed decisions that support both travellers and the wider business.
Whether you’re looking to secure space, manage upcoming group travel, review travel spend, or improve your travel planning for the months ahead, having the right support can make all the difference.
Travel planning with MIDAS Travel
Our travel team is here to assist with every aspect of your booking enquiries and travel management requirements. And if you’re looking for a broader strategic perspective, your Account Manager, Tracey, can provide travel planning support, analysis, and valuable insight to help you stay one step ahead of the autumn rush.
September will be busy. The best time to prepare for it is now.
USEFUL LINKS
- SiteMinder’s 2026 Hotel Booking Trends Report – External
- Travel Management Company for better business travel ROI – MIDAS Travel Blog
- Consultancy services – MIDAS Travel Website
